Title
Contract for the Purchase and Installation of Carpet in City Hall (B)
This item is for contracts to purchase and install new carpeting on all floors of City Hall.
Explanation
The existing carpet in City Hall was installed in July of 1995 making it 10 years old. The Purchasing Division solicited bids in August, 2005 but received no bids. The carpeting was then re-bid and 7 bids were received on October 20, 2005. The bid request specified a particular brand of carpet but allowed bidders to propose other brands of equivalent quality. The bid document allowed the vendors to bid separately on the City Attorney's area, the City Auditor's Area, the City Commission and first floor area and the balance of City Hall. Staff recommends accepting the lowest price bid on each area as specified in the bid documents.
Fiscal Note
Funds are available in the Facilities Management budget for this carpeting.
Recommendation
Recommended Motion: The City Commission authorize the City Manager to: 1) enter into a contract with Gainesville Carpet and Flooring to replace the carpet in the City Attorney's area, the City Auditor's area and on the 3rd floor of City Hall in an amount not to exceed $38,000 which includes a 10% contingency; and 2) to enter into a contract with Workplace Solutions, Inc., to replace the carpet in the City Commission area and the rest of the first floor plus the balance of City Hall not already designated in an amount not to exceed $58,000 which includes a 10% contingency.
Alternative Recommendation A: The City Commission authorize the City Manager to enter into a contract with Workplace Solutions, Inc., of Jacksonville, to replace the carpet in City Hall with a less expensive grade carpet that did not pass the equivalency specification for an amount not to exceed $88,480.26 which also includes a 10% contingency.