Title
First Amendment to the Contract for Mowing and Grounds Maintenance of the City of Gainesville’s Rail Trail (B)
Request to approve addition to contract for maintenance of the Rail Trail.
Explanation
In June of 2018, the City’s Procurement Division posted a Request for Proposals for the contract for Mowing and Grounds Maintenance of the City of Gainesville’s Rail Trail. Oasis Landscape Services, Inc. was the awarded contractor and the Contract became effective as of August 28, 2018. In April of 2019, a new section was added to the Rail Trail maintenance contract, which brought the annual cost of the contract to $50,562.20.
The annual cost of the contract with the amendment was less than $100,000.00 and did not require City Commission approval. However, since the Contract is for more than one year, and the value for the remainder of the contract, with possible extensions, from the date of the Amendment is $173,807.78, the addition does require approval by the City Commission.
The scope of work covered by this Contract is primarily mowing, but also includes blowing grass clippings so they are not left on the roadway, flower beds, bike trail, or sidewalks, edging, string trimming, weed control, mulching, some landscape care, tree and shrub pruning, fertilization, and trash and debris collection and disposal. Sites must be serviced twice monthly between May and October and once monthly between November and April. There are ten sections of the Rail Trail that are maintained under this contract.
Fiscal Note
As of the start of FY2020, the potential amount due for the remainder of this contract is $151,686.60, over three years, if staff is satisfied with the work and both possible extensions are made. The annual cost is $50,562.20, which is paid out of the Parks, Recreation and Cultural Affairs annual budget.
Recommendation
The City Commission approve the continuance of this contract.