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File #: 160443.    Version: 1 Name:
Type: Staff Recommendation Status: Passed
File created: 10/5/2016 In control: City Manager
On agenda: 10/20/2016 Final action: 10/20/2016
Title: RFP Award - Enterprise Resource Planning (ERP) Consulting Services for the Technology Project (B) This item is a request for the City Commission to authorize the RFP award to Plante & Moran, PLLC to provide consulting services for the Enterprise Resource Planning Project.
Attachments: 1. 160443A_RFP Enterprise Resource Planning (ERP) Consulting Services-FINAL_20161020.pdf, 2. 160443B_RFP ERP Consulting Services-ADD#1-FINAL_20161020.pdf, 3. 160443C_RFP ERP Consulting Services-ADD#2-FINAL_20161020.pdf, 4. 160443D_RFP ERP Consulting Services-ADD#3-FINAL_20161020.pdf, 5. 160443E_RFP ERP Consulting Svc-PROPOSAL_bakertilly_20161020.pdf, 6. 160443F_RFP ERP Consulting Svc-PROPOSAL-REDACTED_berrydunn_20161020.pdf, 7. 160443G_RFP ERP Consulting Svc-PROPOSAL_chrysalis_20161020.pdf, 8. 160443H_RFP ERP Consulting Svc-PROPOSAL_plantemoran_20161020.pdf, 9. 160443I_RFP ERP Consulting Svc-PROPOSAL PRICE_plantemoran_20161020.pdf, 10. 160443J_RFP ERP Consulting Svc-PROPOSAL_SoftResources_20161020.pdf, 11. 160443K_RFP ERP Consulting Svc-EVAL-WRITTEN_evaluator1_20161020.pdf, 12. 160443L_RFP ERP Consulting Svc-EVAL-WRITTEN_evaluator2_20161020.pdf, 13. 160443M_RFP ERP Consulting Svc-EVAL-WRITTEN_evaluator3_20161020.pdf, 14. 160443N_RFP ERP Consulting Svc-EVAL-WRITTEN_evaluator4_20161020.pdf, 15. 160443O_RFP ERP Consulting Svc-EVALUATION WRITTEN SUMMARY_20161020.pdf, 16. 160443P_RFP ERP Consulting Svc-ORAL presentation_bakertilly_20161020.pdf, 17. 160443Q_RFP ERP Consulting Svc-ORAL presentation_berrydunn_20161020.pdf, 18. 160443R_RFP ERP Consulting Svc-ORAL presentation_plantemoran_20161020.pdf, 19. 160443S_RFP ERP Consulting Svc-EVAL-ORAL_evaluator1_20161020.pdf, 20. 160443T_RFP ERP Consulting Svc-EVAL-ORAL_evaluator2_20161020.pdf, 21. 160443U_RFP ERP Consulting Svc-EVAL-ORAL_evaluator3_20161020.pdf, 22. 160443V_RFP ERP Consulting Svc-EVAL-ORAL_evaluator4_20161020.pdf, 23. 160443W_RFP ERP Consulting Svc-EVALUATION ORAL-SUMMARY_20161020.pdf, 24. 160443X_RFP ERP Consulting Services-BID TAB agenda item backup_20161020.pdf
Title
RFP Award - Enterprise Resource Planning (ERP) Consulting Services for the Technology Project (B)

This item is a request for the City Commission to authorize the RFP award to Plante & Moran, PLLC to provide consulting services for the Enterprise Resource Planning Project.

Explanation
On August 25, 2016 the City’s Purchasing Division solicited a Request for Proposals for ERP Consulting Services for the Technology Project beginning November 1, 2016. Five consulting firms submitted proposals by September 22, 2016. Staff reviewed and scored the proposals on September 27, 2016, and the three highest ranked firms made oral presentations on October 4, 2016. The final ranking of the firms are as follows:

1st - Plante & Moran, PLLC
2nd - Baker Tilly Virchow Krause, LLP
3rd - Berry Dunn McNeil & Parker, LLC

The documentation related to the RFP is included in the back-up. Bidders have asserted that certain portions of the documentation are “confidential.” Those portions asserted to be confidential have been redacted from the back-up.

Fiscal Note
Bidders were asked to provide pricing for six different phases of the project, with the caveat that the City may choose to utilize the selected vendor for any individual phase or combination of phases at the City’s discretion. Plante & Moran, PLLC costs for phases one through five (needs assessment, assistance with setup of project management team, development of ERP RFP, assistance with RFP evaluation and assistance with ERP vendor negotiations) will be negotiated to be a fixed fee amount not to exceed $133,000 and will be funded through the existing budget for the Technology Project.

Because the level of effort for phase six (implementation of ERP) will be highly dependent on the software selected during phases one through five of the contract, approval of the cost of this final phase is not included in this recommendation. If the City chooses to continue to use Plante & Moran, PLLC for the final phase (assist...

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