City of Gainesville - File #: 180164.

• File #: 180164.
• Version: 1
• Type: Staff Recommendation
• Status: Passed
• File created: 7/3/2018
• In control: City Manager
• On agenda: 7/19/2018
• Final action: 7/19/2018
• Title: Request for Proposal Award - Removal of Event Debris Contract (B) This item involves a request for the City Commission to authorize the request for proposal award to CrowderGulf, Inc. as Primary Contractor and Ceres Environmental Services, Inc. as Secondary Contractor and D&J Enterprises, Inc. as Tertiary Contractor for the removal, reduction and disposal of all eligible storm debris on City rights-of-way and public properties in accordance with FEMA regulations.

Date	Ver.	Action By	Action	Result
7/19/2018	1	City Commission	Approved as Recommended

Title

Request for Proposal Award - Removal of Event Debris Contract (B)

This item involves a request for the City Commission to authorize the request for proposal award to CrowderGulf, Inc. as Primary Contractor and Ceres Environmental Services, Inc. as Secondary Contractor and D&J Enterprises, Inc. as Tertiary Contractor for the removal, reduction and disposal of all eligible storm debris on City rights-of-way and public properties in accordance with FEMA regulations.

Explanation

On March 27, 2018, the City’s Purchasing Division solicited a request for proposals for the removal, reduction and disposal of eligible storm debris from City rights-of -way and public properties to be performed in accordance with FEMA regulations in the event of a declared disaster.  The proposal process was implemented in compliance with and as required by the Florida Statutes and City of Gainesville policies.

Eleven proposals had been submitted as of May 8, 2018.  The submissions contained the technical proposal and the price proposal.  The technical proposals and price proposals were evaluated by the review committee, consisting of staff from the Solid Waste and Operations divisions of the Public Works Department. The review committee scored CrowderGulf as their choice for Primary Contractor and Ceres Environmental as their choice for Secondary Contractor and D&J Enterprises as their choice for Tertiary Contractor.

Fiscal Note

There is no fiscal impact except upon activation of the contract and issuance of a Notice to Proceed; presumably in the event of a declared disaster that overwhelms the city’s capacity to perform recovery operations.

Recommendation

The City Commission:  1) authorize the request for proposal award to primary contractor CrowderGulf and secondary contractor Ceres Environmental and tertiary contractor D&J Enterprises; and 2) authorize the City Manager to execute the contract, subject to approval by the City Attorney as to form and legality, ...