Title
First Extension to the Agreement between the City of Gainesville and Raney's Truck Parts, Inc. (B)
This item involves a request for the first one-year extension to the Agreement with Raney's Truck Parts, Inc., for the Procurement of Heavy Duty Brake Parts.
Explanation
RTS and the Fleet Management Department currently have an Agreement with Raney's Truck Parts, Inc., for Heavy Duty Brake Parts. Under the terms of the Agreement, the City is allowed to extend the Agreement for up to three additional one-year periods, subject to funding and written consent of both parties. The first extension will start July 1, 2006 and expire June 30, 2007.
Fiscal Note
The estimated RTS annual expenditures for heavy-duty brake parts are approximately $70,000. Funds are available in the RTS budget for FY 06 and FY 07. The Fleet Management Department will also utilize this contract and funds in the amount of $10,000 are available in the Fleet Management FY 06 and FY 07 budget.
Recommendation
Recommended Motion: The City Commission: 1) authorize the City Manager to execute the First Extension to the Agreement with Raney's Truck Parts, Inc., for the period of July 1, 2006 to June 30, 2007; and 2) authorize the City Manager to execute any and all related documents.
Alternative Recommendation A: The City Commission decline the authorization for the City Manager to execute the First Extension to the Agreement with Raney's Truck Parts, Inc., and provide staff with specific direction in securing these commodities. This would require issuance of a new Invitation to Bid and additional administrative costs.