Title
Request for City Commission Contingency Funds for Heart of Florida Airshow (B)
Explanation
On December 21, 2006, the City received a letter from the Heart of Florida Airshow requesting the City of Gainesville become a sponsor of the 2007 event by contributing $10,000 to offset expenses, waiving administrative fees and by reducing the security expenses to be paid to the Gainesville Police Department (GPD) by $10,000. Subsequent to receipt of this letter, Dr. Gallagher was contacted and asked to complete the appropriate form to request use of the City Commission Contingency Funds. In addition, Dr. Gallagher has been informed by GPD that their rate for an event in which the City is a sponsor is reduced by 6% (administrative costs), which they estimate will result in a savings of approximately $4,000 for the Heart of Florida Airshow.
The Heart of Florida Airshow request for $10,000 (the maximum amount) from the City Commission Contingency Fund was received on January 29, 2007 and approved for placement on the City Commission agenda for the February 26, 2007 meeting. The Heart of Florida Airshow is an event sponsored by the Gainesville Regional Airshow Consortium, a non-profit corporation. Should the City Commission consider approval of this funding request, staff recommends the following conditions be included: 1) The City Manager is authorized to execute a grant agreement, as approved by the City Attorney, with the Gainesville Regional Airshow Consortium for $10,000; 2) The City of Gainesville will be considered a sponsor of the event. The City's name and logo shall be included on all advertising, brochures, flyers and publications; 3) The Heart of Florida Airshow will be entitled to a rate reduced by 6% for services provided by the Gainesville Police Department (GPD); and 4) The Heart of Florida Airshow shall comply with all federal, state and local requirements, regulations, ordinances and statutes.
Fiscal Note
Should the City Commission...
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