Title
Contract for Security Guard Services (B)
Staff recommends award of a contract with Admiral Security Services for security guard services at various GRU facilities.
Explanation
GRU relies upon Contractor-supplied security guard services for the purpose of protecting personnel and property. Facilities which require security include the GRU Administration Building, Operations Center Compound, Deerhaven Generating Station, Murphree Water Treatment Plant and Kanapaha Water Reclamation Facility. Each facility establishes "Post Orders" which specify unique specific requirements of each facility during required coverage times.
Typical services provided by this contract include entranceway monitoring (foot traffic, vehicles and deliveries) with sign in/out procedures, monitoring security camera activity, patrolling premises, notifying appropriate authorities of security concerns, completing report logs and reports, accompanying staff as required, and other security related tasks. The combined budgeted amount for these services is approximately $350,000 annually.
Invitations to Bid were sent to 24 prospective security service companies. A mandatory pre-bid meeting was attended by eleven security firms with ten submitting a bid. Companies were evaluated based on several criteria including cost, local office, employee benefits, personnel training, references, experience and qualifications, and operational and staffing plans. Admiral Security Services submitted the best evaluated bid. A tabulation of the evaluation results is attached for your reference.
The five year contract allows adjustments to the contract price each year of the contract. If a price increase is requested, documentation to support the price increase must be provided to GRU for review and shall not exceed the Consumer's Price Index (CPI) during the previous twelve months. For any approved increase to the contract, 70% of the increase will be allocated to the guard's hourly rat...
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