Title
Second Extension to the Agreement between the City of Gainesville and TransDiesel of Ocala (B)
This item involves a request for the second one-year extension to the Agreement with TransDiesel of Ocala for repair and/or rebuild of medium and heavy-duty Allison transmissions.
Explanation
RTS and the Fleet Management Department currently have an agreement with TransDiesel of Ocala for the repair and rebuild of medium and heavy-duty truck and bus transmissions. Under the terms of the agreement, the City is allowed to extend the agreement for up to two additional one-year periods, subject to funding and written consent of both parties. The second extension will start on October 1, 2007 and expire on September 30, 2008. The vendor has performed well during the second year of the agreement proving to be reliable while providing quality service.
Fiscal Note
The estimated annual expenditure for Allison Transmission repair service is approximately $95,000 for RTS and $15,000 for the General Services Fleet Management Program.
Recommendation
The City Commission authorize the City Manager to execute the Second Extension to the Agreement with TransDiesel of Ocala for the period of October 1, 2007 to September 30, 2008.
Alternative Recommendation: The City Commission decline the authorization for the City Manager to execute the Second Extension to the Agreement with TransDiesel of Ocala and provide staff with specific direction in securing these commodities. This would require selecting another vendor or issuance of a new Invitation to Bid and additional administrative costs.