Title
GRU Customer Bulletin (B)
Staff recommends award of contract for printing the GRU Customer Bulletin.
Explanation
The GRU Customer Bulletin, which is mailed with every customer’s bill, reaches approximately 100,000 households and businesses each month and is one of the most important and successful tools used by GRU to communicate with its customers. Information regarding GRU products and services, safety tips, energy and water conservation measures including rebates, vital and/or legally required information and community news is included in the bulletin.
An Invitation to Bid for printing the GRU Customer Bulletin was sent by Utilities Purchasing to 23 prospective bidders. Seven bid responses were received, including four no bids. A tabulation of the bids received is attached for your information.
Bids were evaluated based on price, delivery time, equipment list, references and samples.
Recommendations
The City Commission authorize the General Manager, or her designee, to 1) execute a two year contract with Beechler Waters, Inc. for printing the GRU Customer Bulletin and 2) issue a purchase order to Beechler Waters, Inc. for these services in an amount not to exceed $83,430 per year, subject to the final appropriation of funds.
Fiscal Note
Funds for these services have been included in the Communications Department’s Budget for FY 2008 and will be requested in FY 2009 subject to the final appropriation of funds.
Drafter
Prepared by Kathy E. Viehe, AGM Customer Support Services
Submitted by Karen S. Johnson General Manager