Title
Reorganization of Budget & Finance Department (B)
This item details the proposed staff and reporting relationship changes associated with the reorganization of the Budget & Finance Department.
Explanation
Earlier this year in order to streamline service delivery, reduce operating expense and take advantage of the inherent similarities in functionality, the City Manager approved merging the Office of Management and Budget (OMB) with the Finance Department to form the Budget & Finance Department.
As part of this restructuring, the Strategic Planning function was moved from OMB to a direct reporting relationship to the Administrative Services Director. Within the former OMB department, the following changes were implemented:
· The OMB Director position was eliminated
· A Sr. Management Analyst position was eliminated and replaced by a Budget Coordinator slot
· A Management Analyst position was deleted
The result was the creation of a Budget Division inside the new Budget & Finance Department, with the Budget Coordinator reporting directly to the Finance Director.
Over the next approximately 21 months, the Budget & Finance Department is losing four key staff members to retirement:
· Treasury Manager in April 2007
· Payroll/Payables Financial Services Coordinator in June 2007
· Customer Relations Supervisor in January 2008, and
· Budget Coordinator in July 2008
During preparation of the FY2007 and FY2008 budget this past summer, it was discussed that the recent merger of OMB and Finance, coupled with the impending departure of the four senior staff members above, created both the opportunity and the necessity of restructuring the newly combined department, with an eye towards maintaining service levels while reducing cost.
To this end, the City Manager asked Budget & Finance to submit a departmental budget that showed in FY2008 a reduction from current staffing levels of at least 2 FTE and a budget reduction of at least $150,000. ...
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