Title
Second Extension to Contracts for Professional Civil Engineering Services for FY 2009 (B)
This item involves an extension to the Contracts for Professional Civil Engineering Services with Volkert & Associates, Inc., and Causseaux, Hewett, and Walpole, Inc.
Explanation
The contract dated November 9, 2006 and first extension dated December 14, 2007 with Causseaux, Hewett, and Walpole, Inc. and the contract dated December 5, 2006 and first extension dated July 14, 2007 with Volkert & Associates, Inc. will expire on September 30, 2008. The vendors have responded to the City's requests for services promptly and their services have been reliable and accurate.
The contracts allow for five one-year extensions. This is the second request for an extension to each contract.
Fiscal Note
Funding sources will be identified as needed through the Public Works Department fiscal year operating budget and the City's Capital Improvement Plan capital project accounts.
Recommendation
Recommended Motion: The City Commission: 1) authorize the City Manager to execute the Second Extensions to the contracts with Volkert & Associates, Inc. and Causseaux, Hewett, and Walpole, Inc., extending the term of the contract from October 1, 2008 to September 30, 2009, subject to final appropriation of funds for FY2009.
Alternative Recommendation: The City Commission deny the recommendation for the Second Extensions and direct the City Manager to secure the services of individual firms on a project-by-project basis. This would result in project delays and additional administrative costs for both projects and routine tasks that require these services.