Title
Full Grounds Keeping and Maintenance of Ironwood Golf Course Bid Award (B)
This item is a request that the City Commission accept a bid for grounds keeping and maintenance of Ironwood Golf Course.
Explanation
The contract for full grounds keeping and maintenance of Ironwood Golf Course expires on October 1, 2007. The Purchasing Division sent out a Request for Proposals (RFP) and a panel reviewed the submitted proposals using the following criteria: cost, contractors experience in maintaining municipal golf courses, responsiveness to the RFP, qualifications, and the company's financial stability. Based on these items, OneSource Landscape and Golf Services, Inc. was ranked first with a bid of $505,800. The term of the contract is for three years, with the option for two one-year extensions, subject to funding and written consent of both parties. The three-year term will expire on September 30, 2010. The contract allows for an increase in price in the second and third year of the agreement, based on the original bid price of $505,800, plus the Consumer Price Index (CPI). However, the increase would never exceed 3% per year. Should the City choose to exercise its option to extend the contract for the fourth and fifth year, these prices will need to be negotiated with the contractor.
Fiscal Note
Funds in the amount of $505,800 have been set-aside for this purpose in the FY 2008 Golf Course budget.
Recommendation
The City Commission: approve proposal award for the full grounds keeping services to OneSource Landscape and Golf Services, Inc.; 2) authorize the City Manager to execute a contract with OneSource Landscape and Golf Services, Inc.; and 3) approve the issuance of a purchase order in a not to exceed amount of $505,800.
Alternative Recommendation A: The City Commission award the contract for the full grounds keeping services to ValleyCrest Golf Course Maintenance, and approve the issuance of a purchase order in the amount of $6...
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