Title
Self Loading Reel Trailer (B)
Staff recommends the purchase of a Self Loading Reel Trailer from Terex Utilities to be used when installing electric transmission and distribution overhead and underground conductor.
Explanation
A Self Loading Reel Trailer is used by the Electric Transmission and Distribution Division (T&D) to properly and safely install large overhead and underground electrical conductors. Currently the Utility has only one such unit which is shared by the two T&D operating centers located on opposite sides of Gainesville. Since this equipment is typically used by multiple crews, delays can result due to scheduling conflicts. In addition, scheduled maintenance or repair of the unit prevents staff from installing conductors since this work can only be performed with the equipment. This Self Loading Reel Trailer will be an addition to the fleet and will be used primarily by the T&D crews, who operate from the Springhills Service Center.
An Invitation to Bid was sent by Utilities Purchasing to eleven prospective bidders. Six companies responded which included three no bids. One bid was deemed non-responsive due to lack of information. The bids were evaluated based on price, references, delivery time, parts availability, past performance, deviations, local vendor and pre-bid meeting attendance. Bidders provided pricing for new units and comparable demonstration units with minimal use. Staff recommends awarding the bid to Terex Utilities based on pricing submitted for a demonstration unit. The bid tabulation is attached for your reference.
Recommendations
The City Commission approve the issuance of a purchase order to Terex Utilities for a Self Loading Reel Trailer in the amount of $88,957.
Fiscal Note
Funds are available for this purchase in the Electric Transmission and Distribution Division’s General Plant budget for FY 2007.
Drafter
Prepared by David E. Beaulieu, Assistant General Manager, Energy Delivery
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