Title
Contract for Portable Ice Skating Rink (B)
This is a request to enter into an agreement with Magic Ice USA, Inc. to provide the ice skates and a portable Ice Skating Rink for the Downtown Community Plaza December Ice Skating program.
Explanation
For the fourth year in a row, the Department of Parks, Recreation and Cultural Affairs will be operating an ice skating rink at the Downtown Community Plaza which will be open to the public from December 2, 2006 through January 1, 2007.
Proposals were submitted from three vendors, Yontz Corporation, Mike Clayton/Ice Rink Events and Magic Ice USA.
Terms of agreement were reached with Magic Ice USA, who will provide a 50'x70' ice floor and 250 pairs of skates.
The contract has been reviewed by both the City Attorney's Office and the City's Risk Management.
Fiscal note
The cost to rent the ice floor is $75,900 to be paid on installation. The City will be responsible for all other costs associated with renting the tent enclosure, contracting for the construction of the support platform for the floor, ramps, changing area, and a secure skate rental booth. The Department of Parks, Recreation and Cultural Affairs will staff the rink and manage all aspects of the operation. Private security will be used to reduce costs. Total costs are estimated to be $160,000. Based on past attendance and sponsorships, revenues of $148,000 are anticipated. All efforts will be made to reduce costs and increase revenues and any significant deficit will be reported to the City Commission for funding from City Manager's contigency.
Recommendation
Recommended Motion: The City Commission authorize the City Manager to enter into an agreement with Magic Ice USA, Inc. to provide the ice floor and ice skates.
Alternative Recommendation: The City Commission not authorize the City Manager to enter into an agreement with Magic Ice to provide the ice floor and ice skates.