Title
Third Extension to the Contract for Cellular Phone Service with Alltel Communications, Inc. (B)
This item involves a request for the City Commission to extend the term of the Contract for one (1) year with Alltel Communications, Inc.
Explanation
The City of Gainesville entered into a two-year Contract with Alltel Communications, Inc. on November 19, 2003 to provide cellular phone service. Upon satisfactory and faithful performance of the Contract by the Contractor, the City reserved the right, through negotiation with the Contractor, to extend the term of the Contract for a 12-month period with a maximum of three (3) such extensions. This is the third one-year extension to the term of the Contract.
Fiscal Note
Funds are budgeted in each department's budget for cellular phone service. The estimated annual cost is $80,000.
Recommendation
The City Commission authorize the City Manager or designee to execute the Third Extension to the Contract with Alltel Communications, Inc. for cellular phone service, extending the term of the Contract from October 1, 2007 to September 30, 2008.
Alternative Recommendation A:
The City Commission decline to execute the Third Extension to the Contract with Alltel Communications, Inc., and direct staff to issue a Request for Proposals (RFP) for cellular phone service. The fiscal impact would be unknown until bids were opened.
Alternative Recommendation B:
The City Commission decline to execute the Third Extension to the Contract with Alltel Communications, Inc. for cellular phone service and cease providing cell phones for employees to conduct City business. The fiscal impact would be unknown since employees would have to find other means of communication.