Title
Purchase of Track Excavator (B)
Staff recommends the purchase of a track excavator for Deerhaven Generating Station.
Explanation
The Deerhaven Generating Station frequently requires the use of a track excavator to perform plant-related activities to maintain surface drainage systems, the coal pile, associated plant feeder systems, and combustion by-product landfills. This equipment has been leased from local companies on an as needed basis. Due to the ongoing need for this equipment, staff has determined that the purchase of an excavator is a better solution to meeting the plant's requirements for performing these activities in terms of long term cost and administration.
An Invitation to Bid was sent by Purchasing to three (3) prospective bidders, with all three responding. One bid was deemed non-responsive due to material exceptions. The bids were evaluated based on price, equipment features, delivery time, warranty, parts availability and the bidders' past performance. Ring Power Corporation submitted the best evaluated bid based on the award criteria. The bid price includes maintenance for this equipment for five (5) years. Guaranteed buy-back purchase amounts for the equipment were obtained as part of the bid which affords the Utility the option to sell back the equipment at the guaranteed buy-back purchase amount at the end of five years.
Recommendations
The City Commission approve the issuance of a purchase order to Ring Power Corporation for the purchase of a track excavator in the amount of $192,764.
Fiscal Note
Funds for these services are included in the FY 2006 Utilities Budget.
Drafter
Prepared by: Thomas Foxx, Facilities Manager
Submitted by: Karen Johnson, Interim General Manager