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Title:
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Purchase Order to Fleet-Net Corporation
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Title
Purchase Order to Fleet-Net Corporation
Explanation
The Regional Transit System (RTS) received a grant from the Federal Transit Administration (FTA) and Florida Department of Transportation (FDOT) for the purchase of an automated Transit Specific Operations Management System. The proposed system would automate task such as operator timekeeping, automated dispatching, vehicle scheduling, runcutting, vehicle reporting, road calls, and preventative maintenance scheduling. Purchasing solicited Requests for Proposals (RFP) from 19 different vendors and one responded, Fleet-Net Corporation. The evaluation criteria included the firm's experience with similar projects, understanding of scope of work, adherence to software specifications, qualifications of key personnel, and the total cost of system delivered, installed, and staff training. The Fleet-Net Corporation proposal was selected by an evaluation committee which included RTS staff from transportation and maintenance.
Fiscal Note
Funds are budgeted in account 450-680-U612-5440-6040 in the amount of $100,000. Funding is divided 80% Federal Transit Administration (FTA), 10% Florida Department of Transportation (FDOT), and 10% City of Gainesville.
Recommendation
The City Commission: 1) authorize the award of a purchase order to Fleet-Net Corporation in an amount not to exceed $100,000; 2) authorize the City Manager or designee to conduct a cost analysis; and 3) authorize the City Manager or designee to execute a total cost agreement with Fleet-Net Corporation, subject to approval of the City Attorney as to form and legality.