Title
Board Member Travel Policies (NB)
Explanation
Over the last several years the CRA has increased training opportunities for an Advisory Board member to attend the Florida Redevelopment Association Conference. As more Board members attend the conference there is a need to a policy to define the parameters for travel.
Board Member Travel Policy
1. Attendees will be approved by the Executive Director.
2. Board member must be on the Board for at least one year prior to attending conference.
3. Board member must have a 66 2/3 % attendance record.
4. Board members will not be permitted to attend conferences their last year on the Board.
5. When the City provides transportation, Board members will not be reimbursed for mileage if they choose to travel on their own. In these cases individual parking costs/tolls will also not be reimbursed.
6. When funds are limited, members will be selected based on whether or not they have attended a conference in the past and how often they have attended the conference and how recently they have attended.
7. Board Members will be required to sign a form clarifying the following:
a. Board members accept that any cash advances provided by the City are estimates based on the conference brochure and should it be determined that the advances were provided in error the Board member will be required to reimburse the City.
b. Board members agree that any additional room changes or upgrades that show on their bills will be charged to them personally.
c. Board members agree to notify staff as soon as possible if they are unable to attend the conference.
Fiscal Note
None at this time.
Recommendation
Executive Director to the CRA: Adopt the Board Member Travel Policy as presented.