Title
Approval of Contracts for Grounds Maintenance (B)
Staff recommends award of grounds maintenance contracts for water, wastewater and electric substation facilities.
Explanation
Grounds maintenance is required at various GRU plants, substations and remote facilities. Services included in this work are lawn, shrub and plant bed maintenance, fertilization, mulching, pruning, weed control and other and related services in accordance with each facility's maintenance requirements.
Purchasing issued an Invitation to Bid to seventeen prospective bidders. Twelve grounds maintenance companies attended a mandatory pre-bid meeting with four bidders responding. Based on the magnitude of the work and numerous locations, staff is recommending awarding contracts to the two best evaluated bidders. Sunshine State Lawn Service, Inc., a woman owned business, will be responsible for performing grounds maintenance for the water plant and its facilities. E.W. Reshard, Inc., a local minority owned business, will be responsible for services at the wastewater facilities and electric substations. A tabulation of the bids received is attached for your reference. After the initial year of the contract, the contractors may request an annual price adjustment based on mutual agreement of the parties.
Recommendations
The City Commission authorize the Interim General Manager, or her designee, to 1) execute three year contracts for grounds maintenance with: Sunshine State Lawn Service, Inc. for the Murphree Water Plant and its remote facilities and E.W. Reshard, Inc. for the Main Street and Kanapaha Water Reclamation Facilities and the electric substations and 2) issue purchase orders to Sunshine State Lawn Service, Inc. and E. W. Reshard, Inc. in the amount of $31,555 and $34,720, respectively, for the initial year of the contract, and in amounts not exceeding budgeted amounts for the two subsequent years.
Fiscal Note
Funds for these services have been included in ...
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