title
Resolution - Amended and Restated Supplemental City Commission Rules Governing Virtual Public Meetings (B)
A resolution amending and restating the supplementary rules of procedure governing virtual public meetings during the declared State of Emergency for the COVID-19 Pandemic adopted by Resolution No. 191147; providing a severability clause; providing for suspension of conflicting provisions; and providing an effective date and duration.
explanation
On April 16, 2020, the City Commission adopted Resolution No. 191147 providing supplementary rules governing virtual meetings of the City Commission during the declared State of Emergency for the COVID-19 Pandemic.
To keep City business moving forward during the Pandemic, it may become necessary for certain City boards (final decision-making and/or advisory to the City Commission) to meet and take action. The Supplemental Rules are being amended and restated to include the following new Rule 12 authorizing City boards to conduct virtual meetings:
"12. Virtual Meetings of Other City Boards: In order to allow City boards to meet and conduct essential business (as determined by the Charter Officer who staffs that particular board), the City Commission hereby suspends any Board Rule(s) or City Code provision(s) that require a physical location for board meetings and/or the physical presence of the board members for quorum or voting purposes and authorizes such boards, in coordination with the respective Charter Officer who staffs that board, the City Attorney and the Clerk of the Commission, to conduct virtual meetings in accordance with the virtual meeting procedures set forth in Rule 2. Notice of Meetings, Rule 5. Quorum/voting requirements, Rule 9. Minutes, and Rule 10. Technology issues of these Supplemental Rules. Agendas for virtual meetings shall be finalized one week prior to the meeting date (for example, for a Thursday meeting, the agenda will be published by 5pm on the preceding Thursday...
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