City of Gainesville - File #: 170116.

• File #: 170116.
• Version: 3
• Type: Resolution
• Status: Adopted
• File created: 6/6/2017
• In control: General Manager for Utilities
• On agenda: 7/6/2017
• Final action: 7/6/2017
• Title: Resolution No. 170116 A Resolution of the City Commission of the City of Gainesville, Florida, amending the Purchasing Policy of the City of Gainesville (B) **This item was presented to the UAB on June 14, 2017.**
• Related files: 201203.

Date	Ver.	Action By	Action	Result
7/6/2017	3	City Commission	Adopted (Resolution) and Approved the Recommendation	Pass
6/14/2017	1	Utility Advisory Board

Title

Resolution No. 170116
A Resolution of the City Commission of the City of Gainesville, Florida, amending the Purchasing Policy of the City of Gainesville (B)

**This item was presented to the UAB on June 14, 2017.**

Explanation

On January 16, 2016, the City Commission approved a revision to the Purchasing Policy of the City of Gainesville to enhance opportunities with small businesses. Changes included: 1) the establishment of a service-disabled veteran business enterprise category; 2) an increase in the number of required written quotes to three with one of the quotes from a small business; and 3) a 5% preference applied to small businesses in qualifications-based solicitations above $50,000. These changes were initiated by the Equal Opportunity Director with support from the Equal Opportunity Committee and City Commission. The purpose for the Policy revision was to increase spend with small, minority and women-owned local businesses.

During the Policy revisions, Purchasing staff recognized the need to update other sections of the Policy since an extensive review and revision had not occurred since 2006. However, based on the Equal Opportunity Director’s short time line to implement the small business initiatives, staff did not have sufficient time to include its recommended changes to the Policy with the revision.

Since the 2016 revision, an interdepartmental workgroup from GRU and General Government Purchasing and Legal have reviewed the Policy to draft changes that bring the Policy in line with current professional procurement standards. The goal of the changes is to update the Purchasing Policy to better serve internal and external customers through improved efficiencies and a more effective procurement process. Recommendations include:

§ Amending policies to better support City and GRU business initiatives
§ Using language that is clear and easy to understand
§ Updating procurement related definitions
§ Aligning the quote threshold to present...