Title
Bid Award for Multi-User Integrated Software for Crime Analysis (B)
Explanation
The Gainesville Police Department currently has three Crime Analysts who utilize several different sources of data in performing their job. Currently, data is accessed manually from the Open Software Solutions, Inc. (OSSI) records management system, Computer Aided Dispatch (CAD), a Microsoft Access data source Crime Reporting Analysis Network (CRAN), and a sequel data source containing archived information. These sources of data are housed on three separate databases: two Sequel server databases and one Access database. The Purchasing Department, through DemandStar, issued a Request for Proposals (RFP) for Software to access and integrate the three different databases and to allow seamless integration between the database and two other Crime Analysis and Mapping software programs Analyst's Notebook 6 (an investigative analysis tool) and ESRI ArcGIS 9 (a desktop mapping and spatial analysis tool).
Six hundred eighty five potential vendors were notified and 35 downloaded the RFP with two firms submitting a proposal. After the evaluation of the written proposals and an oral presentation and product demonstration by both vendors, the evaluation team recommended award to i2, Inc., of Springfield, Virginia.
Fiscal Note
Funds for this $55,000 expenditure are available from a Federal Earmark U.S. Department of Justice Community Oriented Policing Technology Grant account. There are no grant match requirements.
Recommendation
The City Commission 1) approve the award of the bid and the issuance of a purchase order to i2, Inc., Springfield, Virginia in an amount not to exceed $55,000 for the purchase of crime analysis software, licenses and training , and 2) authorize the City Manager or designee to execute the contract and any other necessary documents.