City of Gainesville - File #: 210485.

• File #: 210485.
• Version: 3
• Type: Discussion Item
• Status: Passed
• File created: 9/30/2021
• In control: City Commission
• On agenda: 4/7/2022
• Final action: 4/7/2022
• Title: City of Gainesville - Unsolicited Bid Proposal Process (B) This item seeks City Commission approval of a pilot unsolicited bid proposal process for the City of Gainesville.

Date	Ver.	Action By	Action	Result
4/7/2022	3	City Commission	Approved, as shown above	Pass
2/10/2022	2	General Policy Committee	Approved, as shown above

Title

City of Gainesville - Unsolicited Bid Proposal Process (B)

This item seeks City Commission approval of a pilot unsolicited bid proposal process for the City of Gainesville.

Explanation

The City over the past several months has received several unsolicited proposals for review. The City Commission made a motion on June 17, 2021 (Agenda #210090) for Staff to bring back unsolicited proposal process for their review.

At the February 10, 2022 GPC, Staff presented a draft policy and gathered feedback from City Commission. Action items for further research included:

-                     Surveying other cities in Florida on their unsolicited proposal process including structure and fee methodology

-                     Considering a multi-step process for unsolicited proposal review

-                     Including a reduced or waived fee for non-profit organizations

-                     Streamlining data criteria for proposals

The following contains additional context regarding public-private partnerships and the Florida Statutes that governs that process and overview of an updated draft policy incorporating the City Commission’s feedback.

History of Public Private Partnership in Florida

In 2013, House Bill (HB) 85 passed the legislature. This law standardized the public-private partnership “P3” process and created a statutory framework that local governments must adhere to when procuring a P3, which is extremely prescriptive. In standardizing the P3 process, the legislation preempted local governments from following their current P3 procurement procedures and eliminated the flexibility necessary to negotiate and contract with private entities in a manner that is most appropriate for that specific project. The flexibility to negotiate the terms of P3 contracts is paramount when considering the complexities of large-scale projects that often draw on various funding sources and involve teams of developers, investors and contractors.

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