Title
Request to Extend the Procurement of Medium and Heavy Duty GMC/Chevrolet Cab and Chassis (B)
This item involves a request to exercise an option to extend the contract for one year, the second of three one-year extensions as allowed in the agreement.
Explanation
The City of Gainesville's fleet of medium and heavy-duty trucks has been standardized with one manufacturer's brand for several years. The advantages in achieving this goal include reduced parts inventory, lower diagnostic software and tooling costs, increase in Mechanics' and Operators' efficiencies due to familiarity with the same product, reduced training cost and price protection for popular vehicles.
January 2004, the City Commission approved a two-year contract with three one-year extensions with Classic Chevrolet for the procurement of Medium and Heavy Duty GMC/Chevrolet Cab and Chassis.
October 2006, the City Commission approved a one-year extension with two extensions remaining. General Services is requesting that the City Commission approve the second one-year extension of this contract for the period of January 2008 through January 2009.
Fiscal Note
Funds are available in the General Government's Fleet Replacement and GRU's General Plant Funds for FY07-08.
Recommendation
The City Commission: 1)approve the second one-year contract extension of the current contract with Classic Chevrolet Company of Apopka, Florida; and 2) authorize the City Manager of his/her designee to execute the contract extension.
Alternative Recommendation: The City Commission requires Fleet Management to re-bid the contract and risk loosing the advantages of a standardized fleet; and purchasing vehicles from the Florida State and Sheriff's contract. This agreement allows for the latter whenever it is in the best interest of the City.