Title
Amendments to Surveying/Mapping Services Agreements (NB)
Staff recommends extending amendments to contracts for surveying and mapping services for a two-year period.
Explanation
On March 26, 2007, the City Commission approved the ranking of George F. Young, Inc., Eng, Denman and Associates, Inc. and Causseaux, Hewitt and Walpole, Inc. as the top ranked firms under a Request for Statement of Qualifications (RFSQ) and authorized the General Manager to negotiate and execute agreements for surveying and mapping services for an initial three year period. The RFSQ authorized two additional two-year extensions. The recommended extension is the first of the two available under the agreements.
Surveying work is assigned to firms based on their expertise, past experience on a particular job and the ability of the firm to meet project deadlines. In addition to work assigned under these agreements, GRU will continue to use small firms and/or the surveyors of record for projects with costs below the CCNA threshold when it is in its best interest.
Recommendations
The City Commission: 1) authorize the General Manager, or his designee, to negotiate and execute two-year amendments to the Professional Services Agreements with Eng, Denman, and Associates, Inc., George F. Young, Inc. and Causseaux, Hewett and Walpole, Inc. extending the term of the surveying and mapping services agreements through April 28, 2012, subject to the approval of the City Attorney as to form and legality; and 2) approve the issuance of purchase orders to the firms in total amounts not to exceed budgeted amounts for these services, subject to the final appropriation of funds for FY 2011 and 2012.
Fiscal Note
Funding for this request is included in the Operations and Maintenance and Capital Budgets for FY 2011 and will be requested in FY 2012.
Drafter
Prepared by Kathy E. Viehe, AGM, Customer Support Services
Submitted by Robert E. Hunzinger, General Manager