Title
Open-Close-Clean Services at City of Gainesville Parks (B)
This item is a request for the City Commission to authorize contract amendments with SuperGlo Cleaning Services for the opening, closing, and cleaning of City of Gainesville parks. The contract will increase from $58,872 to $65,972 for FY 11-12 (fourth amendment) due to a need for increased services, and from $65,972 to $76,992 for FY12-13 (fifth Amendment) for a full year inclusive of all services needed.
Explanation
The Parks, Recreation and Cultural Affairs Department issued a request for bids in April 2010 for park opening, closing, and cleaning at thirteen (13) City-owned parks. Thirteen (13) vendors attended the mandatory pre-bid conference, with five (5) vendors submitting bids. This was a best-evaluated bid. Staff considered price, past performance of Bidder (references), and sufficient staff available, as well as the technical and written qualifications as described in the City of Gainesville's Professional and Other Services Evaluation Handbook. Based on these criteria, Superglo Cleaning Services was ranked number one at a price of $58,872.
As per the contract language, the contract was extended in October 2011 for one additional year. A second amendment to the contract was issued in December 2011 to address the need for contractor employees to clearly identify themselves on city-owned property. A third amendment to the contract was issued in January 2012 adjusting the responsibilities of the contractor at the Downtown Plaza due to the installation of automatic locks on the restrooms. The fourth amendment to the contract is to increase services at two (2) additional parks, Fred Cone and Hogtown Creek Headwaters, to ensure service at these recently constructed Wild Spaces Public Places funded facilities for the balance of FY2011-2012.
Vendor performance has been satisfactory and staff wishes to exercise its option to extend the agreement with SuperGlo for the second,...
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