City of Gainesville - File #: 110129.

• File #: 110129.
• Version: 1
• Name: City of Gainesville Website and Equipment Update (B)
• Type: Staff Recommendation
• Status: In Committee
• File created: 9/6/2012
• In control: City Manager
• Final action: 9/6/2012
• Title: City of Gainesville Website and Equipment Update (B) This item is a request for the City Commission to review and approve the website Redesign Upgrade Team Selection Committee ranking of qualified vendors and to direct the City Manager to negotiate and execute a contract with the number one ranked vendor for the Website Redesign Upgrade Project.

Date	Ver.	Action By	Action	Result
9/6/2012	1	City Commission	Approved as shown above (See Motion)	Pass
6/16/2011	0	City Commission	Referred	Pass

Title
City of Gainesville Website and Equipment Update (B)

This item is a request for the City Commission to review and approve the website Redesign Upgrade Team Selection Committee ranking of qualified vendors and to direct the City Manager to negotiate and execute a contract with the number one ranked vendor for the Website Redesign Upgrade Project.

Explanation
During the City Commission Strategic Planning Retreat held on June 9, 2011, members of the City Commission indicated interest in enabling the city website to update and implement emerging technology and practice to offer improved online services to the public. The City Commission approved funding in the amount of $84,089 for the website redesign update as part of the FY2012 budget.

In a series of meetings from October 2011 through December 2011, the City Manager and General Government Communications Manager met individually with City Commissioners to better understand Commissioner expectations for improvements to the website. In January 2012, Communication staff began to finalize online research reviews and data collection from peer municipal websites to obtain samples of desired online features. In mid-February 2012, the City Manager appointed and issued a charter to the General Government Website Redesign Upgrade Team which is comprised of representatives from a broad cross-section of City departments. The Team conducted additional research to assist development of a formal Request For Proposal (RFP) for the City Of Gainesville Florida Official Website Design Update.

Early in the RFP development process the Team determined that the city website requires a comprehensive upgrade that is best accomplished in two distinct phases. Phase I will address immediate organizational goals and include technical assistance in updating and upgrading existing web content management systems, site aesthetics and core functionality. These improvements are intended to better serve citizens, staff, and le...