Title
Award Of A Contract For Scheduling Software For Police And Fire Rescue (B)
This item requests the City Commission approve the award of the Contract for Scheduling Software to PDSI/Telestaff and authorize the City Manager to execute a contract with PDSI/Telestaff.
Explanation
Significant amounts of staff time are allocated by both police and fire supervisors to ensure adequate numbers of personnel with the appropriate skills are on duty each day and to manage staffing of large scale events such as University of Florida athletic events. An RFP was prepared for Scheduling Software for Police and Fire Rescue that would support automation of many of the personnel selection components and notification processes. After reviewing submitted proposals and presentations from three vendors, staff recommends that RFP GPDX-110028-FB be awarded to PDSI/Telestaff. This scheduling software will allow for data to be entered through a software system and will allow for more oversight. The first year includes maintenance at no additional cost. The agreement will also include two additional years of maintenance for the Police Department and four additional years for the Fire Department at an extra cost.
The total amount of the RFP for GPD and GFR is $137,625. The project received a 10% discount for being a joint (multi-agency) purchase. The Gainesville Police Department's portion would be $93,280 and Fire Rescue's portion would be $44,345. The additional years of maintenance are projected to be a total of $35,067 for the Police Department and $27,943 for the Fire Department.
Fiscal Note
The Gainesville Police Department has $83,316 from grant account 112-810-A501-5210-6040 and $55,100 from the Federal Law Enforcement Contraband Forfeiture Trust Fund which is allowable per Federal 21 USC 881 found in the US Department of Justice "A Guide to Equitable Sharing of Federally Forfeited Property for State and Local Law Enforcement Agencies." The balance of t...
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