Title
Contract for Wilhelmina Johnson Resource Center (NB)
This is a request to authorize staff to negotiate a contract with the Cultural Arts Coalition for annual operation of the Wilhelmina Johnson Resource Center.
Explanation
Over the past five years the Cultural Arts Coalition, Inc. (CAC) has had a contract with the City of Gainesville to manage and coordinate the Wilhelmina Johnson Resource Center (WJRC), a city-owned facility. The current contract expired on September 30, 2011. The contractor has been on a month-to-month contract while the RFP process is in progress.
The City recently requested Proposals for the management, operations and programming of the WJRC. Two proposals where received, one from the CAC to continue their existing program and one from Yopp! Inc. for cultural and artistic programming for children. Yopp! Inc. has expressed interest in implementing their proposal at the Rosa B. Williams Recreation Center.
Staff is requesting authorization to begin negotiations with the CAC to finalize a contract for the management and operation of the WJRC. The initial term of the contract is for two years with an option by the City to negotiate and extend the contract for up to two additional one-year periods.
Fiscal Note
The City has proposed a budget of $45,000 in FY2013 and FY2014 for this contract.
Recommendation
Recommended Motion: The City Commission authorize the City Manager or his designee to begin contract negotiations with the Cultural Arts Coalition subject to approval by the City Attorney as to form and legality.