Title
Recommendation to Award Annual Contract to Graybar Electric Company for Energy Efficiency Upgrade at City facilities (B)
This item is a request for the City Commission to authorize the annual contract to Graybar Electric Company for the purchase of Cree CR 24 LED light fixtures for energy efficiency improvements in City facilities.
Explanation
The General Services Department is actively seeking new technologies for improving energy efficiency and reducing utility costs. General Services identified LED lighting as an innovative solution for creating such efficiency and savings.
This contract will solidify unit pricing for one year at $212.50 per unit and provide additional discounts for volume purchases in excess of 1,000 units for a price of $210.50 per unit. The contract also provides for two (2) one (1) year renewal options.
On July 12, 2012, the Finance Department /Purchasing Division received six (6) bids for the annual contract for the purchase of CREE LED Lighting. After reviewing the six bids, the General Services staff selected Graybar Electric Company as the lowest bidder.
The first project will replace 600 light fixtures in City Hall. The projected payback is 4.13 years with a cost savings of $30,872 per year for the first four (4) years and $1.1 million over the life of the fixtures.
Fiscal Note
Funds are available in the FY 12 General Services Department budget to complete the project at City Hall.
Recommendation
The City Commission: 1) approve the bid award and annual contract to Graybar Electric Company including any subsequent extensions, and 2) authorize the City Manager or his designee to execute the contract for the purchase of the light fixtures including any subsequent extensions, as approved by the City Attorney as to form and legality.