Title
Purchase of Laptop Computers and Warranties Utilizing FY2013-FY2014 and FY2014-FY2015 Capital Improvement Plan Funds (B)
This item requests the City Commission authorize the purchase of laptop computers for the Gainesville Police Department in the amount not to exceed of $500,000.00 from CDW Government LLC which submitted the lowest price in its bid in a competitive bid process as outlined by Florida State Statutes.
Explanation
The Gainesville Police Department would like to purchase approximately 168 laptop computers to address immediate shortages resulting from aging laptop computers that are failing at an increasing rate. The laptop computers have an expected life of four years. The above price includes costs for the computers, required software and covers maintenance for four years. This is the first phase in our replacement plan and is a critical need as the repair and failure rates for current laptops is increasing dramatically. Currently, all of the Police Department laptops have exceeded their warranty period of four years. Consequently, the Police Department has incurred increasing costs of repairs and in some cases replacement.
Laptop computers are an integral component of the Police Department’s service delivery allowing officers and police service technicians the ability to complete investigative reports in the field and allow access to databases containing required information in a timely manner.
Fiscal Note
Funding in the amount of $250,000.00 is available from the FY2013 Capital Improvement Plan. An additional $250,000 for laptop computers has been budgeted in the FY2014 Capital Improvement Plan.
The GPD is requesting that CDW Government LLC be awarded the contract to purchase approximately 168 laptop computers with 4 year warranties. GPD is requesting that the purchase be completed in two phases, with an initial payment of $250,000 made upon approval of a purchase order and a final payment of $250,000 made on October 1, 2013. ...
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