Title
Contract for Grounds Maintenance Services for Various GRU Facilities (B)
Staff recommends award of a contract to E.W. Reshard, Inc. for grounds maintenance services for various GRU facilities.
Explanation
Grounds maintenance is required at GRU facilities throughout the Utility’s service area. Services performed under this contract include routine maintenance, fertilization, mulching, pruning and weed control of lawns, trees, shrubs and flower beds, as well as other related services in accordance with each facility’s specific requirements. The facilities covered by this contract include the GRU Administration Building, Springhills Service Center, the Main Street and Kanapaha Water Reclamation Facilities, eleven electric substations, and the Murphree Water Treatment Plant and its six remote facilities. Because the sites are located adjacent to or in commercial or residential areas, it is essential that these properties are properly maintained for aesthetic and safety purposes.
Invitations to Bid were sent to 52 prospective grounds maintenance companies and the bid was posted on the GRU website. Mandatory pre-bid meetings and walk-throughs of the various GRU facilities were held with seven companies in attendance. Eight bids were received, including three no bids.
Bids were evaluated based on pricing, experience, equipment, references, years in business, relevant business certifications, an invoice sample and Local Preference. E.W. Reshard, Inc., a local minority-owned business, provided the best evaluated bid. A tabulation of the bids received is attached for your reference. The contract allows for an annual price adjustment, not to exceed the Consumer’s Price Index (CPI) for each year of the contract, and subject to approval by GRU.
Fiscal Note
Funds are available in GRU’s FY 2013 budget and will be requested in subsequent year budgets.
Recommendation:
The City Commission: 1) authorize the General Manager, or his designee, to negotiate and exec...
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