Title
Bid Award for Open-Close-Clean Services at City of Gainesville Parks (B)
This item involves a request for the City Commission to authorize the bid award and contract to Superglo Cleaning Service for the opening, closing and cleaning of City of Gainesville parks in the amount of $82,980.
Explanation
The Parks, Recreation and Cultural Affairs Department issued a request for bids for park opening, closing and cleaning at sixteen (16) City-owned parks. Three (3) vendors attended the voluntary pre-bid conference, with two (2) vendors submitting bids. The lowest cost bidder was originally notified of the bid award, however they were unresponsive during contract review and the bid was re-awarded to the next lowest bidder, Superglo Cleaning Services.
Fiscal Note
Funds in the amount of $82,980 are available in the FY 2013-2014 Department of Parks, Recreation and Cultural Affairs contractual services budget.
Recommendation
The City Commission: 1) award the contract for park opening, closing and cleaning to Superglo Cleaning Service for a one-year period from October 1, 2013, through September 30, 2014, with the option to execute two (2) one-year extensions; 2) authorize the City Manager or his designee to execute the contract, subject to approval by the City Attorney as to form and legality; and 3) approve the issuance of a purchase order in the amount of $82,980 for the 2013-2014 fiscal year.
Alternative Recommendation:
The City Commission not award the contract for park opening, closing and cleaning to Superglo Cleaning Service and direct staff to rebid the contract.