Title
Bid Award - Annual Contract for Provision of Asphaltic Concrete Surfacing Services (B)
This item involves a request for the City Commission to authorize bid awards to Anderson Columbia Co. Inc., Preferred Materials Inc., and V.E. Whitehurst & Sons, Inc., for asphaltic concrete surfacing services.
Explanation
The City of Gainesville and Alachua County jointly advertised Invitations to Bid (ITB) in June 2016 for Annual Asphalt Concrete Surfacing Services for a (2) two-year term with the option to extend the agreement for (3) three additional, (1) one-year terms. The ITB contained a provision that the City of Gainesville would negotiate a single two-party contract for the services being obtained by the City of Gainesville.
The Public Works Department wishes to execute contracts to each bidder: 1) One contract with Anderson Columbia Co. Inc. as for asphaltic concrete surfacing services; and 2) One contract with Preferred Materials Inc. for asphaltic concrete surfacing services. 3) One contract with V.E. Whitehurst & Sons, Inc. as for asphaltic concrete surfacing services.
Fiscal Note
The primary funding source is from the FY 2017 Public Works Department Operating Budget. However, some purchases may be funded through individual CIP project accounts.
Recommendation
The City Commission: 1) authorize the City Manager to execute contracts with Anderson Columbia Co. Inc., Preferred Materials Inc., and V.E. Whitehurst & Sons, Inc. for asphaltic concrete surfacing services, subject to approval of the City Attorney as to form and legality; and 2) authorize the City Manager to execute any and all related documents and extensions.