Title
Canvass Board Responsibilities (B)
This item seeks City Commission approval to remove an agenda item from the Committee's referral list.
Explanation
On April 3, 2014, the City Commission referred an item concerning Canvass Board responsibilities to the Audit, Finance and Legislative Committee. This item was subsequently referred to the newly formed Legislative and Organizational Policy Committee.
The discussion suggested that Canvassing Board responsibilities would more appropriately be fulfilled by the City Auditor rather than the Clerk of the Commission due to the level of staffing under the two Charter Officers.
Currently under Section 9-14 of the City of Gainesville Code of Ordinances, the City Canvass board consists of 1) the Mayor, the Mayor Pro Tempore or a member of the City Commission; 2) a citizen appointed by the City Commission; and 3) the Clerk of the Commission or designee. It also states that in the event the Mayor, Mayor Pro Tempore or a member of the City Commission are unable to serve, the City Auditor or designee shall replace that member. See attached Section 9-14 Board of Canvassers; composition; powers and duties. Should the City Commission desire to transfer responsibility in Sec 9-14(a)(1) to the City Auditor, the replacement member referenced in Sec 9-14(a)(2) will also require a change.
After a discussion, the members of the Legislative and Organizational Policy Committee recommended referring this item to the City Commission with no change to the Canvass Board. The minutes from the February 3, 2015 Legislative and Organizational Policy Committee meeting are attached as back-up.
Fiscal Note
None
Recommendation
The City Commission remove this item from the Legislative and Organizational Policy Committee referral list.