Title
Maintenance and Inspection Services for General Government Elevators (B)
This is a request for the City Commission to ratify and approve a two (2) year nine (9) month contract and amendment with Thyssen Krupp Elevator Corporation for Maintenance and Inspection Services for General Government Elevators.
Explanation
During a self-audit, staff discovered that while the annual amount of this contract was below the $50,000 purchasing limit, the total for the two (2) year nine (9) month contract exceeded the purchasing limits and therefore required City Commission approval. This request for ratification and approval is to correct that oversight.
Elevators are required in many General Government buildings in order to keep the City in compliance with ADA requirements. On December 13, 2012, the Facilities Division piggybacked a publicly solicited RFP issued by National Joint Powers Alliance; the RFP was awarded to Thyssen Krupp Elevator Corporation to provide maintenance and inspection services. The contract for the City of Gainesville General Government elevators started on January 1, 2013 and terminates on September 30, 2015 with an annual amount of $22,380.
The First Amendment was executed on May 6, 2014 to include the Gainesville Police Departments Elevators for a total contract amount of $24,270 annually.
Fiscal Note
Funds are available in the FY15 General Fund Facilities Management Mechanical budget for Maintenance and Inspection Services for General Government Elevators and additional routine repairs.
Recommendation
The City Commission: 1) ratify and approve the contract and first amendment to Thyssen Krupp Elevator Corporation for the Maintenance and Inspection Services, and 2) authorize the City Manager, or designee, to execute the contract and any necessary documents, subject to approval by the City Attorney as to form and legality.