Title
Asphalt and Concrete Services (B)
Explanation
GRU’s Water/Wastewater departments are responsible for making repairs to utility water and sewer main systems in roadways, pedestrian paths and commercial or residential properties on an as-needed basis, often in response to an emergency repair. Depending on the location and nature of the repair, utility rehabilitation/replacement of the asphalt or concrete on the roadway, sidewalk, curb or gutter may be required.
The nature of repair work for these services is similar in scope throughout the year. A contract for these services enables staff to contact a company that can respond quickly to make needed repairs, reducing the time the roadway or sidewalk is unusable. In addition, GRU is able to obtain better pricing through combining small projects and economies of scale while reducing administrative costs associated with multiple site specific bids.
Utilities Purchasing issued an Invitation to Bid for these services to thirteen known asphalt and concrete repair contractors in the area and advertised the bid on GRU’s website and on the Midstate Builders Exchange. A non-mandatory prebid meeting was held with four companies in attendance. Three bids were received, including one No Bid. Contracts are recommended with each company to allow staff to ensure responsiveness in the event that one company is not available when needed. Also, neither company offered the lowest price for all types of repairs, so staff can compare pricing in each contract to determine which offers the greatest cost savings. Therefore, staff recommends establishing contracts with Coleman Construction, Inc. and Watson Construction Company, LLC. A bid tabulation is attached for your information. The cost for these services varies based on scope of services. Historically, the cost for asphalt and concrete repairs is approximately $500,000 per year for all GRU departments. While the Water/Wastewater departments are the primary user of these serv...
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