Title
Contract for Underground Electric Distribution Installation Services (B)
Explanation
The electric and gas distribution systems require installation of underground civil infrastructure such as foundations, conduits, vaults, manholes, enclosures and directional bores. This work is performed throughout the year on an as needed basis dependent upon specific project requirements. GRU uses a contractor to perform these services to augment its workforce and to derive the benefit of specialized equipment not owned by GRU. The contractor provides the labor and furnishes the equipment for the installations. The annual cost for these services is approximately $1,000,000. In the event of an emergency, the contractor is also required to provide service crews to assist with restoration efforts which better enables GRU to comply with FEMA reimbursement requirements.
An Invitation to Bid was issued and posted on the web by Utilities Purchasing. Of the 25 prospective bidders notified, seven responses were received, including three no bids. Infratech Corporation provided the lowest overall pricing for these services based on historical usage for the past two years. As a result of the new contract, staff estimates cost savings of approximately $300,000 based on the lower pricing. A summary of the pricing for various service groups is attached for your reference.
Fiscal Note
Funding is included in the proposed Energy Delivery budget for FY15 and will be requested in subsequent year budgets.
Recommendation:
The City Commission: 1) authorize the Interim General Manager, or her designee, to execute a three-year contract with Infratech Corporation for underground electric distribution services for the Energy Delivery Department on an as needed basis, subject to approval of the City Attorney as to form and legality; and 2) approve the issuance of a purchase order for these services for each year of the contract in amounts not exceeding budgeting amounts, subject to the f...
Click here for full text