Title
Bid Award for Evergreen Grounds Maintenance (B)
This item is a request for the City Commission to authorize the bid award to Clean Cut Landscaping and Irrigation, LLC for the grounds maintenance at Evergreen Cemetery in the amount of $45,000.
Explanation
The Parks, Recreation and Cultural Affairs Department issued a request for bids for grounds maintenance at Evergreen Cemetery. Nine (9) vendors attended the mandatory pre-bid conference, with five (5) vendors submitting bids. This was a best-evaluated bid. Staff considered price, past performance of bidder (references), length of time in business, experience with cemetery grounds maintenance, equipment to be utilized and location. Based on these criteria, Clean Cut Landscaping and Irrigation, LLC was ranked number one at a price of $45,000.
Fiscal Note
Funds in the amount of $45,000 are available in the FY2015-2016 Department of Parks, Recreation and Cultural Affairs budget.
Recommendation
The City Commission: 1) award the bid for grounds maintenance at Evergreen Cemetery to Clean Cut Landscaping and Irrigation, LLC for a two-year period with the option to execute three (3) one-year extensions; and 2) authorize the City Manager or his designee to execute the contract subject to the approval by the City Attorney as to form and legality.