Title
Bid Award - Annual Contract for Provision of Coarse and Fine Aggregate Material (B)
This item involves a request for the City Commission to authorize bid awards to Junction City Mining LLC and Conrad Yelvington Dist., A Preferred Materials Company Inc. for Coarse and Fine Aggregate material.
Explanation
The City of Gainesville and Alachua County jointly advertised Invitations to Bid (ITB) in June 2016 for Annual Coarse and Fine Aggregate Material for a (1) one-year term with the option to extend the agreement for (2) two additional, (2) two-year terms. The ITB contained a provision that the City of Gainesville would negotiate a single two-party contract for the services being obtained by the City of Gainesville.
The Public Works Department wishes to execute contracts to both bidders: 1) One contract with Junction City Mining LLC. for Coarse and Fine Aggregate material; and 2) One contract with Conrad Yelvington Dist., A Preferred Materials Company Inc. for Coarse and Fine Aggregate material.
Fiscal Note
The primary funding source is from the FY 2017 Public Works Department Operating Budget. However, some purchases may be funded through individual CIP project accounts.
Recommendation
The City Commission: 1) authorize the City Manager to execute contracts with Junction City Mining LLC and Conrad Yelvington Dist., A Preferred Materials Company Inc. for Coarse and Fine Aggregate material, subject to approval of the City Attorney as to form and legality; and 2) authorize the City Manager to execute any and all related documents and extensions.