Title
Annual Maintenance Fees and Licenses for the Gainesville Police Department's Records Management System - Request for Purchase Order to SunGard Public Sector (NB)
This item requests that the City Commission authorize the issuance of a purchase order not to exceed $155,000 for annual maintenance fees and licenses for Gainesville Police Department's Records Management System.
Explanation
SunGard is the manufacturer of the Records Management System used throughout the Police Department. The Department has been using this service for 11 years (or since 2003). The annual maintenance fees allow GPD to maintain total integration of the current records management system data and also the integrity of the Master Name Data Base.
Fiscal Note
Funds in the amount of $155,000 are available from the General Fund to pay for the annual maintenance.
Recommendation
The City Commission authorize the City Manager to execute a purchase order to SunGard Public Sector, a sole source vendor, in the amount not to exceed $155,000 for payment of the annual maintenance fees and licenses.