Title
Amendment to Contract for Grounds Maintenance at the GRU Eastside Operations Center (NB)
Explanation
The City Commission approved a three-year contract with Sunshine State Lawn Service, Inc. on January 3, 2013 for grounds maintenance services at the Eastside Operations Center (EOC). The contract includes mowing, shrub and tree pruning, edging, string line trimming, hand weeding and maintaining flower beds. Of the 118 acre parcel, approximately 60 acres are maintained under this contract. Due to the wetland areas on the property, certain areas are affected by weather conditions and adjustments to the work scope are sometimes necessary. The ponds are environmentally sensitive and must be maintained to ensure that growth does not clog waterways.
The contract provides for a three-year extension of the contract upon mutual agreement of the parties and negotiation of the contract prices. Currently, the cost of services is $34,800 per year. The maximum increase allowed per year is limited to the CPI, although Sunshine State Lawn Service has not requested a price increase since the beginning of the contract.
As some vegetation at the property has become more established, maintaining the growth near ponds, pathways and right of ways will require more maintenance. The cost for the additional work is $156.60 per service, bringing the total cost of the contract to $37,932 per year. The requested amount of $40,000 is to cover any unforeseen needs throughout the year.
Sunshine State Lawn Maintenance Inc., a local, woman-owned business, has provided good service and has worked well with staff to maintain the site and adjust to the changing conditions.
Fiscal Note
Funds are available in the FY 2016 budget and will be requested in subsequent year budgets.
Recommendation:
The City Commission: 1) authorize the General Manager, or his designee, to negotiate and execute a (3) three-year extension of the contract with Sunshine State Lawn Service, Inc. for grounds ...
Click here for full text