City of Gainesville - File #: 150365.

• File #: 150365.
• Version: 1
• Type: Staff Recommendation
• Status: Passed
• File created: 9/21/2015
• In control: City Manager
• On agenda: 10/15/2015
• Final action: 10/15/2015
• Title: Purchase of a New Fleet of Golf Carts for Ironwood Golf Course (B) This is a request for the City Commission to approve staff’s ranking of proposals for the purchase of a new fleet of golf carts for Ironwood Golf Course, with the top-ranked proposal being submitted by E-Z-GO A Textron Company (“EZGO”), and authorization for Parks, Recreation and Cultural Affairs (“PRCA”) to enter into a contract with EZGO for purchase of the items included in EZGO’s proposal.
• Related files: 190623.

Date	Ver.	Action By	Action	Result
10/15/2015	1	City Commission	Approved as Recommended

Title
Purchase of a New Fleet of Golf Carts for Ironwood Golf Course (B)

This is a request for the City Commission to approve staff’s ranking of proposals for the purchase of a new fleet of golf carts for Ironwood Golf Course, with the top-ranked proposal being submitted by E-Z-GO A Textron Company (“EZGO”), and authorization for Parks, Recreation and Cultural Affairs (“PRCA”) to enter into a contract with EZGO for purchase of the items included in EZGO’s proposal.

Explanation
On August 27, 2015, a Request for Proposal (RFP) was issued by the City’s Purchasing Division for Purchase of a New Fleet of Golf Carts for Ironwood Golf Course. All proposals were due at 3:00 p.m. on September 16, 2015. The intent of the RFP is to purchase a new fleet of golf carts every 4 years so that there will be consistency in the condition of all carts versus the current method of purchasing ten (10) carts every year, which has resulted in a mix of used and new fleet.

A total of three (3) proposals were received by the deadline indicated. On September 17, 2015, an evaluation committee, consisting of two (2) members of PRCA staff and one (1) member from the Budget and Finance Department, met with staff from the City of Gainesville Purchasing Division and evaluated the submitted proposals. The top ranked proposal was submitted by EZGO, and includes the purchase of 66 TXT DC Electric Golf carts, 2 TXT gas Freedom Ranger Carts, 2 Cushman 1200 Beverage Carts and 1 Cushman X 800 Gas Range Picker carts with trade-in of the current fleet of carts at Ironwood Golf Course, consisting of 74 electric golf carts, 2 gas carts, 2 gas beverage carts, and a range picker purchased by the City from 2003 to 2014. PRCA desires to enter into a contract with EZGO for the purchase of these items.

Included in the EZGO bid is a 4-year warranty on the suspension, pedal group, seats, canopy system, powertrain, and 25,000 amp hours on the cart batteries. The intent of Ironwood Golf Course is to trade i...