City of Gainesville - File #: 150616.

• File #: 150616.
• Version: 2
• Type: Resolution
• Status: To Be Introduced
• File created: 12/7/2015
• In control: City Attorney
• On agenda: 1/21/2016
• Title: Part-1 Recommendations to Increase Access, Equity & Diversity in Procurement (B) Resolution No. 150616 A Resolution of the City Commission of the City of Gainesville, Florida, amending the Purchasing Policies of the City of Gainesville; establishing a policy for service-disabled veterans' business enterprise programs; providing a transition schedule and providing an effective date.

Date	Ver.	Action By	Action	Result
1/21/2016	2	City Commission	Adopted (Resolution) and Approved the Recommendation	Pass
12/9/2015	1	Equal Opportunity Committee	Approved as Recommended

title
Part-1 Recommendations to Increase Access, Equity & Diversity in Procurement (B)

Resolution No. 150616
A Resolution of the City Commission of the City of Gainesville, Florida, amending the Purchasing Policies of the City of Gainesville; establishing a policy for service-disabled veterans' business enterprise programs; providing a transition schedule and providing an effective date.

explanation

City of Gainesville's Strategic Initiative #2.4 is aimed at increasing the dollar amount of contracts between the city and small, minority and women-owned local businesses by 10%. A committee of city staff has been working for three months to develop a purchasing policy for the City to encourage small business and service-disabled veterans' business enterprises which will implement this initiative.

The staff committee considered multiple policy alternatives, as well as practical solutions to implementing the policy changes. Ultimately it was determined by a majority of the staff committee that a service-disabled veterans' business enterprise program should be implemented in addition to the existing small business enterprise program. Moreover, the majority of the staff committee believed that incentives should be included to encourage small business and service-disabled veterans' business enterprises to use the program and become vendors to the city. Therefore staff recommends that the City's purchasing policy be amended to include incentives for both the informal bid process and the formal bid process.

Currently, using the informal bid process for purchases $50,000 or less but greater than $2000.00, procurement employees may obtain written quotes from at least two vendors. The staff committee recommends that the policy be changed to require written quotes from at least three vendors, one of whom is either a small business or service-disabled veteran business enterprise.

Currently, the formal bid process for purchases greater than $50,000.00 must be forma...