Title
Contract for Distribution System Installation Services (B)
Explanation
The electric and gas distribution systems within Energy Delivery require installation of underground civil infrastructure such as foundations, conduits, vaults, manholes, enclosures and directional bores for new installations as well as repairs and restoration to existing infrastructure. This work is performed throughout the year on an as needed basis dependent upon specific project requirements. GRU uses a contractor to perform these services to augment its workforce and to derive the benefit of specialized equipment not owned by GRU. The contractor provides the labor and equipment to install materials furnished by GRU. The annual cost for these services is approximately $1,000,000, but the actual cost can vary due to actual projects and unforeseen emergency requirements. For storm related work and other emergency needs, the contractor is required to assist GRU with its restoration efforts which enables GRU to comply with FEMA reimbursement requirements while reducing service down time to customers.
A contract with Infratech Corporation was awarded on August 21, 2014; however, the company was unable to meet GRU’s performance requirements and the parties have mutually agreed to discontinue the contract. As a result, an Invitation to Bid was issued by Utilities Purchasing for these services. The solicitation was posted on the web and 20 prospective bidders were notified. Four bids were received, including two no bids. Pike Electric, LLC provided the best evaluated bid based on pricing, resources, account management and local preference. Due to the important nature of this contract, staff is requesting authorization to negotiate a contract with the second highest bidder if GRU is unable to negotiate a contract satisfactorily with the highest evaluated bidder or if the bidder cannot perform the work as required. A summary of the evaluation is attached for reference.
Fiscal Note
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