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File #: 160181.    Version: Name:
Type: Discussion Item Status: Passed
File created: 6/28/2016 In control: General Manager for Utilities
On agenda: 7/21/2016 Final action: 7/21/2016
Title: SAP Enterprise Management System to include Re-implementation of Financial Management System (FMIS) and Customer Care System (CCS) and additional Work Management and Asset Management modules (EAM). (B)
Attachments: 1. 160181_buzzworddoc_20160706, 2. 160181_ppt_20160706, 3. 160181 Business Critical Software Systems Presentation 20160721, 4. 160181 CCS Assessment-Planning Draft 20160721, 5. 160181 FMIS Detailed Design Draft 20160721, 6. 160181 Sample Fit Gap Workshops 20160721, 7. 160181 Strategy and Technical Design for SAP HANA 20160721, 8. 160181 One SAP Project 20160721
Related files: 130480.
Title
SAP Enterprise Management System to include Re-implementation of Financial Management System (FMIS) and Customer Care System (CCS) and additional Work Management and Asset Management modules (EAM). (B)

Explanation
This item was brought before the City Commission on July 7, 2016. The Commission asked for additional information and continued the item to a later date.

On November 6, 2014, the City Commission authorized GRU to transition the Financial Management System (FMIS) and Customer Care System (CCS) to the current product version. This authorization provided for a 2-3 year implementation plan to upgrade the system and included authorization to amend existing master services software license agreements, negotiate with SAP as a specified source for FMIS implementation services, and authorized a not to exceed $6 million budget for FMIS. Since this authorization, GRU has upgraded its current hardware system and has redefined the Enterprise Management system implementation plan. Work and Asset management for the operational areas to plan, schedule, execute work orders, and report on assets has been added to the Enterprise Management System to allow greater efficiencies and work flow within the organization.

Staff will work directly with the software provider, SAP, for the re-implementation of the Financial Management System but believes there is a competitive advantage to negotiating an RFP/RFI for the CCS and EAM implementation.

This item was presented to the Utility Advisory Board on June 29, 2016 and was discussed on July 6, 2016. The Utility Advisory Board voted 6-0 to recommend that the City Commission accept staff recommendations for items 1-6 of the recommendation and to modify number 5 of the recommendation so that GRU cannot exceed 20 million for CCS and EAM implementations. The Utility Advisory Board also recommended that the Utility Advisory Board receive updates from GRU on the status of this item every 3 months.

Fiscal Note
Funds fo...

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