Title
Contract Amendment for Grounds Maintenance Services at various GRU Water/Wastewater Facilities (B)
Explanation
Grounds maintenance is required at GRU’s Water/Wastewater facilities including Main Street Water Reclamation Plant, Murphree Water Treatment Plant, Kanapaha Water Reclamation Plant, and adjacent properties. Grounds maintenance includes mowing, shrub and tree pruning, edging, string line trimming, hand weeding and maintaining flower beds, as well as other related services in accordance with each facility’s specific requirements. These facilities are located adjacent to or in commercial, public or residential areas, which makes it essential that these facilities are properly maintained for aesthetic and safety reasons.
On June 6, 2013, GRU received authorization from the City Commission to enter into a three year contract (the “Contract”) with E.W Reshard, Inc. This Contract is scheduled to expire on September 30, 2016, unless earlier amended. The Contract provides for up to three-years of Contract amendments upon mutual agreement of the parties and negotiation of the contract prices. The contract allows for an annual price adjustment, not to exceed the Consumer’s Price Index (CPI) for each year of the Contract. Of note, E.W. Reshard, Inc. has never requested a price increase.
E.W. Reshard, Inc. is a small local, minority-owned business, which has provided good grounds maintenance services and has worked well with GRU staff to maintain GRU’s facilities.
This item was presented to the Utilities Advisory Board on July 20, 2016 and they voted unanimously to recommend approval of this contract.
Fiscal Note
Funds are available in the FY 2017 budget and will be requested in subsequent year budgets.
Recommendation:
Staff recommends that the City Commission: 1) authorize the General Manager, or his designee, to negotiate and execute up to three (3) years of contract amendments with E.W. Reshard, Inc. for grounds maintenance services for various...
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