Title
Reallocate Project Funds for Door Access Control Improvement Project (NB)
This is a request for the City Commission to reallocate project funds
Explanation
The Capital Improvement Plan for FY2011-2015 allocated $150,000 for City Hall Waterproofing; $144,290 of those project funds were unexpended and were reallocated in FY 2015 to the Door Access Control Improvement Project. As of FY 2017, there is $121,587 remaining in project funds.
This replacement project is critical because it is the main control element at the perimeter and department entrances of City Hall and the Old Library Building. The hardware and software of the existing system is obsolete and experiencing random failures. Repair parts are difficult and expensive to obtain. The ability to maintain accurate records of employee clearances is limited and timely changes to those clearances are cumbersome.
Competitive bids for the Access Control Project were taken on October, 20, 2016 and the lowest bid was $194,141. With a contingency, the total project is expected to cost $214,141. To cover the resulting $92,554 shortfall in funding, staff is proposing to reallocate funding to the Door Access Control Project from the following existing projects that are either complete or are intended for general maintenance and repairs:
$16,282 - 302-M142 Public Facilities Upgrades/Improvements (FY10)
$ 3,020 - 302-M143 Unscheduled Maintenance & Repairs (FY14)
$ 2,054 - 302-M210 ADA Compliance Projects (FY12)
$ 2,218 - 302-M800 General Facilities Improvements (FY11)
$39,720 - 340-EC10 City Hall Energy Conservation (FY09 - project complete)
$14,000 - 328-FFGFC02 City Hall Area Lighting (FY15)
$14,384 - 351-M907 Facilities Maintenance (FY17)
$ 76 - 351-M937 Rehab of Downtown Clock Tower (FY15 - project complete)
$ 800 - 351-M946 Hippodrome HVAC Replacements (FY15 - project complete)
$92,554 Total...
Click here for full text