City of Gainesville - File #: 160578.

• File #: 160578.
• Version: 1
• Type: Staff Recommendation
• Status: Passed
• File created: 11/30/2016
• In control: City Manager
• On agenda: 12/15/2016
• Final action: 12/15/2016
• Title: Final Extension Term to Construction Management Agreements (B)

Date	Ver.	Action By	Action	Result
12/15/2016	1	City Commission	Approved as Recommended

Title
Final Extension Term to Construction Management Agreements (B)

Explanation
In 2012, the Gainesville Community Redevelopment Agency (CRA), acting both on its own behalf and as an agent for the City of Gainesville, issued a Request for Statement of Qualifications (RFQ) to obtain construction management professional services for Minor Projects.

For those CRA sponsored projects and improvements on City property, or property for which the City as a license/permit to contract or maintain, (“City projects”) the City is the contract party and the City Commission the approving authority.

At the conclusion of the RFQ process, the CRA and City executed Continuing Services Agreements with five construction management firms: Oelrich Construction Inc., The Brentwood Company Inc., and Charles Perry Partners, Inc. (CPPI), Gray Construction and Foresight Construction. These are three-year (3) agreements with an option for the CRA and City to renew for two (2) additional one-year periods. The expiration terms vary by firm but generally expire end of 2016 or early 2017 and there is one renewal period left on the current agreements.

CRA has been meeting with an interagency team from City Purchasing, Facilities, Equal Opportunity, Parks, Recreation and Cultural Affairs, Public Works and GRU. Representatives from each area intend to move forward collaboratively on a joint RFQ for Construction Management Continuing Services to be managed by City Purchasing. The goal would be to contract with a list of qualified CM firms under a single contract that could be utilized by all areas and promote the participation of small, local and diverse firms.

In these meetings the team discussed barriers to participation on CM projects due to the bonding and insurance requirements for projects over certain dollar thresholds. CRA staff suggested working together to create more opportunities for small, local and diverse contractors by creating two new contractual opportunities; 1) continu...