Title
Reallocate Capital Improvement Project Funds for 217 NE 1st St & Main GPD Building Improvement (NB)
This is a request for City Commission approval to reallocate a portion of Capital Improvement Project funding.
Explanation
The building at 217 NE 1st Street is in need of renovations to adequately store property and evidence with mandated retention. GPD currently uses the 217 building as its Evidence/Property storage for old bicycles, old evidence and surplus equipment in the vault. The project duration will be 4 weeks with the project start date to be determined upon permit approval with City of Gainesville Building Department. There is a potential staffing cost savings if the Old Library 2nd Floor Remodel and the Evidence Suite Renovation work is done simultaneously. This includes costs to remove interior walls and doors per demolition note 1. Also included is carpet demolition in front area per walkthrough. Ceiling demolition is included as a voluntary deductive alternate.
The total estimated cost is $50,000 for the construction and $13,000 for storage shelving units needed for the evidence storage.
The Property and Evidence section is near capacity due to the limited space, the volume taken in and the longer retention schedules in relation to evidentiary items. Soon, our storage capacity off-site will be cut in half when we are forced to vacate one of the buildings we currently store items in. By placing a roof over the outdoor Property and Evidence area, we will be able to secure the area from incursion by someone climbing over the fence, store more items out of the elements and protect what is currently there from rust and dry rot. The total estimated cost is $24,000 for the construction of the secured covering.
The agency would also like to use the remaining fund balance to purchase an incinerator. The Property and Evidence section has been limited on storage space for some time, and the situation is growing worse. It is imperative we continually conduct destruction of items we are allowed to dispose of based on department policy, court order and/or state statute. A similar situation is occurring with the Special Investigations Unit and the narcotics they take in on a daily basis.
Fiscal Note
The total estimated costs of the projects are $93,178. Funding requested is $76,173.64 from the remaining balance in the GPD Headquarters Annex project (302-M650), $15,500.00 from the remaining balance in the GPD Property/Evidence Building Roof project (302-M929), and $1,504.33 from the GPD Headquarters annex project bond fund (349-M650).
Recommendation
The City Commission approve the reallocation of $93,177.97 of Capital Improvement Project Funding currently remaining in the projects budgeted for the GPD Headquarters Annex and the GPD Property and Evidence roof.